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Contents


DRAFT 3-Year Master Planning Calendar (under development)

Activities/Deadlines

MONTH ACTIVITY
- 36
Annual
Meeting
- 26
  • PRELIMINARY BUDGET established.
  • PRELIMINARY HOST CHECKLIST and proposal complete.
- 24
Annual
Meeting
  • Steering Committee review and approve of Preliminary Budget and Host Checklist at annual conference meeting
  • Steering Committee approves PROGRAM COMMITTEE CHAIRS
- 23
  • CONFERENCE THEME, first draft of CALL FOR PARTICIPATION.
  • Start assembling PROGRAM COMMITTEE MEMBERS
- 18
  • PROGRAM COMMITTEE complete.
  • Call-for-Papers, final draft.
  • Approach professional organizations for cooperation.
  • Planning for CONFERENCE SPONSORS and EVENT SPONSORS.
- 17
  • First publishing: Call for Participation (OCS, DCMI "Announce" list, Twitter).
- 15
  • 1st REVISED BUDGET.
  • Approach Conference and Event Sponsors for written commitments.
  • Conference Committee in place.
  • Planning for General Tutorials.
  • Tentative social activity plan.
- 13
  • Complete sponsorships, supports and cooperations.
  • TUTORIALS in place.
- 12
Annual
Meeting
  • FINAL BUDGET approved.
  • All committees in place.
- 10
  • Featured speakers set.
  • Travel fund support solicited.
  • Program Committee plan in place (including refereeing, Proceedings printing, shipping, typing mats, editing, etc.).
  • Status and budget review.
- 7
  • Local arrangement plan in place for registration, conference room, and equipment.
  • Social activity plan in place.
- 6
  • Deadline for paper submission (Program Committee).
  • Papers to referees and Program Committee.
- 5
  • Refereeing process complete.
  • Prepare Advance Program.
  • Advance Program to printer.
- 4
  • Notices of acceptance sent.
  • Prepare final program.
- 3.5
  • Onsite registration plan implemented (prepare packages for registration).
- 3
  • Camera ready papers received.
  • Review Conference venue arrangements.
  • Final room assignments.
- 2.5
  • Draft program review.
  • Pre-registration deadline.
- 2
  • USB FLASH MEMORY DRIVE of proceedngs prepared.
- 1
  • Local registration facility and details set.
  • Audio and visual equipment arranged and Conference venue detailed check.
  • Signs preparation for Conference.
  • Last minute program changes.
- 0.5
  • Prepare badges.
  • Print program.
- 0.2
  • Final status review and action.
0
Annual
Meeting
  • Conference.
+ 1
  • Host FINANCIAL ACCOUNTING.
+ 3
  • DRAFT FINAL REPORT to Executive Committee.
+ 4
  • FINAL REPORT to Oversight Committee